Receptionist Full Time

Job Description

Wood is currently looking for receptionist to join our team in Dubai office.




Responsibilities

• Organizes and expedites flow of work through project or site and initiates follow up action
• Maintains knowledge of project status, scheduling requirements, and departmental
• operations/procedures
• Assists with setup, development and coordination of site-specific PMP and PIFs
• Sets up and maintains hard copy and electronic site file directories
• Issues and approves access to shared project drives and websites
• Ensures the correct functioning of facilities, office and/or business support services.
• Performs clerical, administrative and general office duties including transcription, typing, and
• recording
• Ensures reports and documents follow company and project standards and quality
• Manages project specific forms and instructions
• Coordinates, schedules and prepares information for meetings and appointments
• Assists field operations with completion of daily time sheets
• Assists with onboarding/orientation of personnel
• Assists with internal and external project a\udits
• Arranges travel, accommodations and car rentals
• Prepares letters and memoranda for manager’s review
• Gathers data and material information to be billed
• Scans, emails, answers phones, makes copies.

Qualifications

• High school education or equivalent is preferred.
• Knowledge, skills and experience:
• Five years of project/admin experience.
• Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
• Ability to correspond and interact with others in a courteous and professional manner
• Possess good organizational skills
• Self motivated to learn
• Bilingual a plus
• Must have valid Driver’s License
• Exceptional organisational skills
• Effective organization & planning skills
• Ability to handle multiple tasks and changing priorities in a fast paced environment
• Understands and controls one’s emotions with empathy for others
• Use effective verbal and written communication skills
• clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely,
• seeks to
• understand others perspectives.
• Uses initiative and a proactive approach to problem solving
• Commitment to continuous improvement
• Demonstrates commitment to Wood Values, Visions & Behaviour