Responsibilities
- Work with Purchasing Manager to manage the department on day-to-day basis
- Coordinate and manage purchasing of goods and services, including sourcing, ordering and tracking deliveries
- Monitor inventory levels and conduct regular stock check to ensure availability of items while preventing overstocking
- Perform vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency
- Review purchasing agreements with vendors, monitor their performance and renegotiate contracts
- Manage purchase orders, oversee shipping schedules and maintain purchase records
- Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using Company nominated suppliers where applicable.
- Manage the database of active local contracts with suppliers.
- Adhere to quality procedures and standards and oversee purchasing administration.
- Ensure a comprehensive system for allocating and reconciling purchase requests.
- Monitor all areas of purchasing including contracts, market surveys, HACCP and nominations.
- Prepare the month end accounts reports in an accurate and timely manner.
- Assist with budget tracking, reporting, providing insights on purchasing trends and cost-saving opportunities
Skills & Qualifications
- Minimum 2 years of experience working in a 5-star hotel environment (in stores / receiving sections)
- 3-4 years’ purchasing/procurement experience within a luxury hotel, preferably in the UAE
- Relevant degree in Finance/Accounting or related business discipline, from an academic institution
- Computer literate with excellent MS Excel skills
- Strong knowledge of purchasing and inventory management practices, with a focus on cost control and quality.
- Excellent negotiation and vendor management skills, with the ability to build and maintain positive relationships.
- Strong communication skills in English, both verbal and written, with the ability to interact effectively with internal teams and external vendors.
- Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.
- Exceptional organizational and time-management abilities, with a keen attention to detail.