Procurement Officer Full Time

JOB PURPOSE

The School Procurement Officer will oversee the procurement of goods and services necessary for the school’s operation, ensuring that all purchases are cost-effective, timely, and compliant with school policies.




Duties and Responsibilities

PROCUREMENT

• Supervising stock control of stationery and class resources.
• Identify and evaluate suppliers, negotiate contracts, and build effective supplier relationships.
• Develop and implement procurement strategies that align with the school’s goals and budget.
• Prepare and issue purchase orders, ensuring all specifications and requirements are met.
• Processing of stationery and resource orders, raising order documentation, processing through JDE and to suppliers.
• Conduct market research to stay informed about industry trends and pricing.
• Managing order levels cost effectively.
• Collect and/or deliver materials within the building if required.
• Administering the overall school purchase process, including negotiation of costs with suppliers and effective budgeting.
• Resolve procurement-related issues, including supplier disputes and delivery problems.
• Collaborate with academic and administrative staff to understand and fulfil their procurement needs.
• Managing overall teaching and administration procurement requirements from start to end.
• Any other appropriate duties as directed by the Operations Manager

PERSON SPECIFICATIONS

Qualifications/Training

• High school qualification.

Experience / Knowledge

• At least two years’ job related experience
• An effective user of ICT
• Able to prioritise tasks and use time effectively
• High attention to detail and ability to work to tight schedules
• Willing to work flexibly as required by business needs
• Excellent communication and interpersonal skills

Skills

• Intermediate knowledge of MS Office Word, Excel and Internet
• Ability to provide excellent customer service

Personal Attributes

• High levels of personal integrity.
• Excellent organisational and time-management skills
• Attention to detail
• Ability to work under pressure and remain calm
• Willingness to take on multiple tasks
• Proactive and able to prompt others to ensure deadlines are achieved
• Self-motivated and enthusiastic
• Ability to work independently
• Continually strive for improvement
• Adaptability