Planning and Supply Executive Full Time

Overview of the role:

The primary focus of the role will be to contribute towards the planned growth and development of the EV Brand (BYD – Polestar) in its aim to explore untapped opportunities and raise administrative effectiveness, thus optimizing business in an increasingly sophisticated and expanding car market.

What you will do:

• Responsible for all activities related to inbound process of import of Cars and will be the key contact point both internally – Logistics, customs, Finance and externally – Factory and Principal.
• Should be well versed in SAP, and should excel in communication and should have an eye for detail and good with numbers.
• Verifies invoice prices against the agreed pricing as specified in the order.
• Creates color wise variants in SAP.
• Creating Purchase order with the right article, variant, price, customs duty, freight, bank charges, L/C charges, etc based on the approved order.
• Based on the sailing schedule notification necessary checks are done on the arrival of the model and reflected in the executive reports.
• Preparing and uploading the vin wise data by inputting model code, model description, chassis number, engine number, interior/exterior color, production month, etc and then uploaded into SAP system.
• Create Shipping notifications on SAP to start clearance from port.
• Completing CCM process with Logistics team and carry out the GRN process and then IV and Set BOE done by operations.
• Verifying AF logistic bills as per the clearance done for finance department to make the payment.
• Preparing all documentation required for clearance of vehicle consignments from the Port.
• Liaises directly with the AFL Logistic Team on all matters relating to clearance of vehicles.
• Preparing duty statement with supporting documents to Finance Department to ensure timely payment of amount due, thereby avoiding levy of penalties monthly.
• Final settlement posts in SAP for each bill of entry to process customs duty payment.
• Internal contact person for Finance and Logistics.
• External contact person for all communications with Principal / factory.
• Providing GIT (Goods in Transit) information to Finance.
• Creating material/Models in SAP before arrival of new models.
• Flipping materials if adding accessories to sell as higher option vehicles.
• Updating the RSP and discount condition for each model in SAP for the sales team.
• Advance payment request to principal.
• Customs duty payment request.
• Orders and any approvals required from management.
• Preparing internal report regarding sales, arrivals, and stocks for management.
• Stock and arrival report.
• Providing arrival details to BIW team and creating the report for management.
• Internal order sheet updating and submitting for management approval.
• To provide data support with logistics to control the inbounds and clearing documents on time (and related requirements).
• Updating daily sheet with sales/stock/arrival and orders.
• Updating the orders based on business requirement.
• Maintaining sales and order plan based on agreement with Principal.
• Updating and maintaining the Planning Sheet with orders, arrivals, sales, and stock details.

Required skills to be successful:

• SAP experience
• Logistics, customs and shipping experience
• Managing and generating reports
• Inventory management

About the team:

The role reports to the Head of Operations and will interact with internal and external stakeholders.

What equips you for the role:

• Bachelor’s Degree in Business Administration.
• 3 years automotive work experience in a similar role.
• Proficiency in MS Office (Word/ Excel/ PowerPoint/ MS Projects/ SAP) Power BI.
• Extensive knowledge of inventory management systems and supply chain modules in other ERP system.
• Customer management.
• Strong analytical and communication skills.