Office Adminstrator Full Time

As an Office Administrator you will be responsible for overseeing the daily operations of the office, ensuring efficiency and organization. This role includes administrative support, coordination of office procedures, and assisting staff with various tasks to maintain a productive work environment.If you want a role where you can have a direct impact on customer satisfaction worldwide, this role is for you.

As Office Administrator, you will have to

Office Administration:

• Manage office operations, supplies, and equipment.
• Handle incoming and outgoing correspondence (emails, phone calls, mail).
• Maintain records, files, and databases with accuracy.
• Assist with scheduling meetings, appointments, and travel arrangements.
• Support HR functions, including onboarding and employee records management.
• Process invoices, expense reports, and basic bookkeeping tasks.
• Ensure compliance with office policies and procedures.
• Coordinate with vendors, suppliers, and service providers.
• Provide general administrative support to management and staff.

Logistics & Supply Chain Support:

• Coordinate shipments, deliveries, and inventory management.
• Track incoming and outgoing shipments, ensuring timely deliveries.
• Liaise with suppliers, freight forwarders, and transport providers.
• Maintain logistics records and documentation (e.g., shipping labels, invoices).
• Assist with customs clearance and regulatory compliance.
• Monitor stock levels and coordinate restocking with suppliers.
• Troubleshoot delivery issues and resolve logistical challenges.
• Prepare export and import documents in compliance with regulatory and customs requirements.

Warehouse:

• Receive raw materials, verify them, perform transactions in the ERP, and add them to the inventory.
• Label, classify, and package products and goods.
• Inspect certain important parts upon receipt.
• Manage the warehouse, ensure cleanliness, identify materials, and perform entry/exit controls.
• Ensure order and proper maintenance of inventory materials.
• Under the supervision of your hierarchy, conduct regular physical inventory of the warehouse.
• Monitor the condition of our “emergency stock” and alert in case of a shortage of parts.