AR Accountant Full Time

Job Description

Strategy, Policy and Procedure

• Maintain and enhance all the EPGC Receivable business functions and procedures of debt collection process.






• Initiate, recommend, implement and enhance Account Receivable, credit control and collection policies and procedures within established guidelines.
• Maintain the customer master and create the customers as per approval of credit function & as per the policy and procedures
• Maintain confidentiality of the information related to work to protect the interests and activity of the Company.

Accountant Receivable Duties

• Supervise the efficient processing of invoices, ensuring accuracy and adherence to billing schedules and terms.
• Conduct thorough verification of billing details including pricing, quantities, discounts, and taxes to maintain precision in financial records.
• Collaborate cross-departmentally to promptly resolve any billing discrepancies or issues, ensuring seamless operations.
• Implement systems to maintain real-time records of receivable accounts and billing activities, optimizing the accounting database for efficiency.
• Oversee monthly reconciliation of cash accounts, to identify discrepancies and initiate corrective actions through adjusting entries and debtor files.
• Identify errors made by customer service personnel through precise accounting adjustments, maintaining financial accuracy.
• Execute comprehensive bank reconciliation processes, meticulously documenting all associated entries for transparency and compliance.
• Manage the process of returned cheques resulting from postal box subscription renewals, engaging with customers to facilitate payment resolution, and managing relevant entries including refunds and collections.
• Keep up to date on financial system updates and managerial decisions, implementing necessary adjustments in response to modifications initiated by the financial department or top management.
• Provide prompt and accurate responses to management inquiries, questions, and reports, demonstrating a high level of professionalism and expertise.
• Communicate effectively with clients via phone, email, or other channels to confirm receipt of invoices and clarify payment expectations, enhancing customer satisfaction.
• Follow up with clients to facilitate timely payment of outstanding invoices, addressing queries and concerns promptly to expedite the payment process.
• Escalate unresolved customer collection issues to the customer or appropriate management level for further action, providing clear documentation and recommendations for resolution.
• Continuously improve receivable and billing processes, implementing best practices to enhance efficiency, accuracy, and customer service levels.
• Assisting in the end user testing of improved accounting systems Account receivable, credit control & collection used by team and help diagnose/troubleshoot unexpected issues.
• Prepare & ensure all the receipts completed on daily basis accurately as per the receivable policy and procedures.
• Resolves routine questions and problems and refers more complex issues to higher levels.
• Managing the legal cases through escalating warnings / letters before legal action.

Reports

• Prepare and generate reports from the system related to account receivable, credit control & collection and perform in account reconciliations with payable & GL and adhoc reports requested from payable & GL and customers’ accounts.
• Timely completion of financial reports in accordance with predetermined timelines, meeting organizational requirements and deadlines consistently.
• Analyse receivable trends and metrics to identify areas for improvement and implement corrective actions as needed.
• Prepare regular reports on billing and receivable activities, including aging analysis, cash flow projections, and collections performance.

Stakeholder Synergy

• Develop and maintain strong relationships with internal and external stakeholders to ensure high performance.
• Assist Account Receivable & Credit Control Manager in ensuring effective relationships with client businesses through maintaining an appropriate interface between the Finance, and Clients.

Other Tasks

• Perform any other responsibilities relating to this job request or work task as allocated by the Line Manager.

Qualifications

Qualifications and Knowledge:

• Bachelor degree in Accounting, Finance or Economics or equivalent.

Experience:

• 5-6 years of work experience in Account Receivable, Revenue, Credit control and collection.

Job Specific Skills (Technical Competencies):

• Proficiency in MS Office (Word, Outlook, PowerPoint, and especially Excel)
• Accounting & Technical Skills
• Presentation & reporting skills
• Financial analysis & Reconciliation
• Process Improvement
• Ability to plan, priorities and deal with conflicting priorities