Administrative Assistant Full Time

Administrative Assistant will be responsible for greeting clients and supporting our vibrant team with administrative tasks. This position requires a dynamic individual who embodies our brand’s ethos, exuding professionalism, efficiency, and warmth.

Responsibilities:

• As the receptionist, you will be responsible for welcoming and directing visitors, answering phone calls, and handling general administrative tasks to ensure the smooth operation of our office.
• Answer phone calls and direct them to the appropriate parties.
• Greet visitors and address their inquiries, ensuring a welcoming environment.
• Manage incoming and outgoing mail and deliveries.
• Maintain electronic and paper files for properties, tenants, and vendors.
• Assist with the drafting and distribution of property management correspondence.
• Schedule and confirm appointments, meetings, and property viewings.
• Coordinate property maintenance requests with relevant vendors and track completion.
• Support the lease administration process, including processing applications and maintaining lease files.
• Assist with the preparation of monthly reports and updates.
• Liaise with vendors to coordinate property maintenance and repairs.
• Obtain and manage vendor quotes and contracts.
• Ensure all vendor activities are appropriately documented.
• Attend and contribute to team meetings.
• Coordinate logistics for team events or training sessions.
• Provide backup support to other administrative staff as needed.

Job Requirements:

• Prior experience in administrative or receptionist roles is preferred;
• UAE Nationals Required;
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook);
• Excellent verbal and written communication skills;
• Strong organizational and multitasking abilities;
• Attention to detail and accuracy;
• Ability to work independently and as part of a team;
• Professional and friendly demeanor;