Admin Assistant Full Time

The Admin Assistant is responsible for supporting the car park administrator and accountant, assisting customers, and maintaining the parking operation. This role supports the management team and supervisors while ensuring accurate record-keeping and providing excellent customer service to car park customers and stakeholders. Strong organizational skills, attention to detail, and excellent customer service abilities are essential. The position involves compiling reports and sales data and requires regular interaction with stakeholders and business partners.




Responsibilities

• Support the administrator, accountant, and management team as needed.
• Handle inquiries and direct them to the appropriate department.
• Maintain a well-organized filing system, ensuring compliance with record-keeping standards.
• Assist with budget tracking, expense reports, and processing invoices and purchase orders (POs).
• Provide administrative assistance to the management team, including preparing documents and data reports.
• Input and update data in databases or spreadsheets, generate reports, and conduct data quality checks.
• Handle incoming and outgoing emails, phone calls, and mail; distribute information within car park operations while ensuring data confidentiality and security.
• Ensure adherence to all parking policies and assist in developing office policies.
• Liaise with stakeholders and vendors as required.
• Ensure compliance with health and safety policies and communicate any updates.
• Collaborate with colleagues, provide support as needed, and train new staff on office procedures.

Requirements and Skills

• Strong leadership, communication, and customer service skills.
• Highly organized, taking accountability and responsibility for individual tasks.
• Basic computer skills.
• High school diploma.
• Additional qualifications or education are a plus.
• At least 1 year of experience in a similar position.
• Previous experience in a customer service or administrative assistant role.