Procurement Officer Full Time

What You’ll Be Doing

The role holder is responsible for managing IT, General Procurement and contracting related activities for GMG, in a transparent, timely and cost-efficient manner. The role holder is also responsible for managing the Group’s contractors and suppliers through prequalification, tendering, contracting and regular monitoring and for developing guidelines that govern the same.

What We Need

• Assists in the development of the Departments policies, standards, rules and procedures for cost-effective procurement operations for materials, goods and services
• Supervises the procurement & contract management activities guided by GMG groups policies, procedures and processes and carries-out any improvements required to enhance the workflow
• Oversees physical verification and reconciliation of stock on monthly basis and ensures that these comply with the Group’s cost criteria
• Maintains controls and manages consumption pattern, cost and inventory carrying cost etc. in order to set inventory controls and monitor storage cost
• Manages competitive bidding process including the generation of RFPs/RFQs, as well as the receipt, opening, evaluation and the custody of received bids
• Monitors contracts progress and payment status and ensures that appropriate reporting of project contract status is provided
• Develops supplier sourcing strategies in consultation with the relevant stakeholders in order to optimize cost and quality
• Manages and monitors negotiations with vendors/suppliers of major services and critical contracts prices, credit terms and other conditions of the agreement with the necessary Departments

People Management

The incumbent holds no direct supervisory responsibilities but is expected to engage effectively within their function and collaboratively across cross-functional teams. This role contributes meaningfully, whether through operational contributions and/or by offering specialized expertise, guidance, and support, to ensure alignment with either functional and/or strategic organizational goals and objectives.

Functional/Technical Competencies

Manages the archiving of all documentation related to the Procurement Department and ensures that it is updated and for future audit purposes. This should include the following (but is not limited to):

• Request for Information (RFI)
• Request for Quotation/Proposal (RFQ/RFP)
• Received proposals/quotations
• Quotation Comparison Sheet (QCS)
• Payments vouchers
• Other related documents
• Analytical Ability
• Communication Skills
• Organizing and Planning Skills
• Negotiation
• Problem Solving