Procurement Assistant Full Time

Job Purpose:

The Procurement Assistant is responsible for the daily procurement for the whole school. They will track and manage the end-to-end process from order to delivery.




Key Accountabilities:

• Responsible for ordering any items required on a daily, weekly, monthly or annual basis. Including all stationery
• Be familiar with Taaleem approved vendors for any orders placed
• Responsible for ensuring all orders are placed in a timely manner for required delivery timelines
• Keep an up-to-date record and inventory of all items, with set re order levels for each item
• Compare and evaluate quotations from suppliers
• Negotiate with suppliers regarding payment terms and costs
• Manage all orders against relevant budget codes
• Ensure all orders placed are approved by the responsible person prior to order being placed
• Track orders placed through to completion
• Ensure tracking is in place for orders handed out to staff
• Track and monitor any delayed/cancelled items from orders placed and offer a substitute item to the staff if available
• Review quality of products at all times when delivery is made for any discrepancies
• Maintain good relationships with all suppliers
• Delivery notes and invoices to be submitted to accounts for timely payments
• Store keeper to update all the records – items including Furniture.
• Keep Delivery Receipts for internal process- (when teachers receive the requested items).

Additional Duties:

• Cover lunch period in reception, and other periods when required
• Set up and play music in common areas, including daily National Anthem
• Complete daily checks to comply with external authority regulations as requested from Facilities Manager.
• Administration and reporting as necessary
• Support other areas of administration when required

Requirements:

Education: Bachelor’s degree in business administration, Supply Chain Management, or a related field.

Experience:

• Previous experience in Procurement, preferably within an educational or institutional environment.
• Strong negotiation skills and the ability to cultivate vendor relationships.
• Familiarity with a wide range of UAE based vendors across various procurement categories.
• Detail-oriented with excellent analytical skills.
• Proficient in MS Excel and procurement ERP tools; familiarity with Oracle NetSuite is a plus.
• Fluent in written and spoken English.
• Capable of working independently and managing tasks efficiently.
• Preferred familiarity with procurement regulations and practices in Dubai.

Attributes:

• Demonstrates a proactive mindset, taking initiative to address tasks and challenges efficiently.
• Team spirited and committed to collaborate with cross-functional teams to understand their procurement needs and provide appropriate support and solutions as needed.
• Strong analytical skills and a keen sense of time management.