Payables Accountant Full Time

Huda Beauty is looking for a stellar Payables Accountant to join our Finance team in Dubai. The Payables Accountant will lead on handling inventory and non-inventory invoice reconciliation, reporting and invoice booking. They will be an integral part of the Finance function and will help drive efficiency in invoice processing and reporting. A natural cross-functional collaborator who will work in close alignment with various other departments. This role reports into the Senior Accountant.




Essential Duties and Responsibilities:

Vendor Management:

• Oversee the vendor creation process by checking all documentation and approvals required for creating new vendors in the ERP system.
• Maintain and update Vendor Master Data regularly to ensure accuracy and compliance.

Invoice Processing:

• Process all inventory and non-inventory invoices, including both Purchase Order (PO) and Non-PO invoices.
• Complete all inventory invoices and pre-payment invoices, ensuring accurate entries in the ERP system, and reconcile them before month-end.

Reporting and Reconciliation:

• Generate and reconcile monthly reports, including vendor aging reports and monthly statements of account (SOA) from vendors to check for open POs and outstanding invoices.
• Conduct weekly and monthly reconciliations of SOA from vendors to ensure accurate payable figures in the accounts.
• Prepare month-end Vendor Aging Report and track the percentage of overdue days by vendor.

Expense Management:

• Timely and accurately verify, record, and reconcile employee payables across different entities.
• Record and reconcile corporate credit card statements and employee expenses on a timely interval.

Payment Processing:

• Ensure that all booked invoices due are settled according to the payment plan established by the Treasury department.
• Provide forecasting of payments for cash flow analysis.

Filing and Documentation:

• Maintain organized filing systems for all invoices.
• Update and maintain monthly schedules for prepayments and fixed assets.

Audit Assistance:

• Assist in auditing processes related to accounts payable to ensure compliance with company policies and procedures.
• Close inventory open POs on a monthly or quarterly basis as needed.

Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field preferred
• Proven experience in accounts payable or a similar financial role
• 3-5 Years experience in handling Accounting and reporting
• Performs work with less supervision and independently
• Great mix of analytical, strategic, and creative ability
• Self-starter with a strong ability to multitask various projects
• Problem solving and problem analysis skills
• Positive, roll-up-your-sleeves mentality to get the job done
• Strong communicator, ready to lead projects & present to senior management