Officer – Procurement Full Time NEW

MAIN OBJECTIVE OF ROLE

To perform activities of procurement cycle while ensuring that procured products and services are cost-efficient, high in quality, procured in a timely manner and in line with the company’s approved procurement and contract procedures.

KEY RESPONSIBILITIES 

• Prepares all RFPs (Requests for Proposals), RFQs (Request for Quotations), and issues ‘Invitation to Bid/Tender’ letters and all related documents in coordination through appropriate sources including newspaper/commercial advertisement in cooperation with concerned business unit/department.
• Handles all incoming documentation concerning contract performance ensuring that all contract actions are being completed according to the regulation of flydubai and the Government.
• Conducts contract lifecycle performance management which involves vendor performance tracking/reviews and all necessary formalities related to contract amendments, renewals and extensions minimizing any impact on flydubai’s operations.
• Negotiates with vendors on the submitted tenders to improve service offerings and/or reduce the associated fees or the project duration.
• Coordinates with the relevant stakeholders to conduct a full evaluation of the shortlisted proposals.
• Ensures that all necessary award documentation (purchase orders, signed contracts etc.) are prepared to eliminate any risk of project delayed delivery.
• Maintains and grows flydubai’s approved vendor list as well as enhances flydubai’s Supplier Relationship Management (SRM) for both existing suppliers as well as potential suppliers.
• Provides input to and oversees the completion of prequalification process on all potential vendors ensuring that flydubai’s approved vendor management policies are adhered to. This involves a detailed analysis of all provided documentation (licenses, company profiles, financial statements etc.)
• Analyses and prepares a full report highlighting key performance indicators and relevant metrics (spend statistics, savings etc.) on the portfolio handled.
• Conducts training sessions on the approved procurement systems and processes to end users.
• Maintains records & relevant documentations related to all stages of the procurement cycle.

QUALIFICATIONS REQUIRED

Minimum Education Level

• Bachelor’s Degree (3+ years)

Certifications (if applicable)

• Specialized training in: Procurement/Supply Chain Certification (CIPS or similar). CIPS Certification (preferred).

Languages

• Fluent in English & Arabic

EXPERIENCE REQUIRED

Years with Qualifications

• 4

Systems Knowledge (if applicable)

• Procurement related ERP software

CORE COMPETENCIES

• Customer Focus
• Teamwork
• Effective Communication
• Personal Accountability & Commitment to achieve
• Resilience and Flexibility (Can do attitude)

ISR REQUIREMENTS

Reads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team. Completes all required ISR awareness sessions and follows associated guidelines in the day-to-day business operations.