Finance Executive Administrator Full Time

The Finance Executive Administrator at JW Marriott Marquis Hotel Dubai plays a pivotal role in managing financial operations and administrative tasks to ensure the hotel’s seamless functioning. This position involves close collaboration with various departments, vendors, and government entities to uphold the hotel’s financial integrity and operational excellence.

Key Responsibilities:

• Government Liaison: Conduct visits to government offices and vendors for contract deposits or clearances.
• Utility Management: Maintain records and process monthly payments for Dubai Electricity Water Authority (DEWA) for all tenancy contracts, hotels, and housing.
• Telecommunications Oversight: Manage and record monthly company mobile bills (Etisalat), ensuring timely payments and proactive follow-ups with users.
• Financial Reporting: Prepare monthly PowerPoint presentations detailing financial results, including Hotel Profit & Loss statements, forecasts, and budgets.
• Tenancy Coordination: Facilitate, review, and approve tenancy contracts, coordinating with Accounts Payable for payments and cheque releases.
• Housing Inspections: Assign Finance Admin Clerks to attend housing final inspections, oversee payment releases, and retrieve signed tenancy contracts.
• Rent Refund Calculations: Prepare calculations for rent refunds as necessary.
• Cashier Duties: Perform cashier witness duties when requested to ensure financial accuracy.
• Attendance Monitoring: Update Finance Department attendance records manually in the Oasys System.
• Cheque Management: Receive, log, and submit all cheques to Accounts Receivable for processing.
• Policy Compliance: Adhere strictly to all company policies and procedures.
• Contract Administration: Manage service and concession contracts, handling all Marriott insurance-related and administrative processes.
• Contract Renewals: Maintain tracing reports to notify department heads and vendors about contract renewals or terminations.

Qualifications:

• Proven experience in financial administration within the hospitality industry.
• Strong understanding of financial reporting, contract management, and utility coordination.
• Proficiency in Microsoft Office Suite, particularly PowerPoint and Excel.
• Excellent organizational and communication skills.
• Ability to work collaboratively across departments and with external stakeholders.