Executive Assistant Full Time NEW

Key job responsibilities

Responsible for all calendar management, which includes: Setting up and sending invites, tracking attendee lists, conference room booking, AV/VC assistance, OOTO/Travel banners, interview coordination, training coordination, visitor




building access, and agenda preparation when needed. EA receives meeting invites in Outlook and is expected to accept/decline all invites

on behalf of VP/Director.

Responsible for all aspects of travel: Tax approval, flights, hotel, ground transportation, conference registration, directions, visa application, placing travel details on calendar, and building travel itinerary.

Responsible for expense reports/reimbursement and purchase orders for VP/Director. Also responsible for printing any financial decks and documents as needed.

Owner of onsite and offsite large team events and meetings (such as All Hands, Responsible for all logistics, catering, AV/VC assistance, conference room booking, invitations, and overall planning (can include presentation creation/editing).

Responsible for hardware or office/ergo supply orders as needed for VP/Director and their team.

activities include space management, reconfiguration, growth planning, identifying onboarding and transfer spaces.

Basic Qualifications

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars