Document Control Lead Full Time

Job Summary:

We are seeking a Document Control Lead to be responsible for the overall management and coordination of the Document Control process within the Project(s). Provides leadership and guidance to the Document Control team and ensures smooth document management, correspondence and communication between all stakeholders within Project(s).

Key Responsibilities:

This role will:

• Develop and maintain document control resource planning.
• Consult and liaise with the project team and recruitment on any Document Control resource or support requirements.
• Ensures configuration and implementation of the Electronic Document Management System (EDMS) and Common Data Environment (CDE),which meets both the Client’s requirements and the relevant Quality policies for document preparation, verification, approval and issuance.
• Develop and implement essential document and records management control workflows, plans, procedures, protocols, and guidelines as per project requirements and scope of works.
• Provide knowledge transfer, guidance and trainings, to the document control team and all the project’s stakeholders, in terms of documentation management system in place, processes and best practices, to ensure collaboration and seamless document workflow engagement throughout the programme.
• Conducting periodic reviews and internal/external audits on documentation management. Outcomes and findings will be recorded, maintained and implemented as lessons learnt, to keep proper Documentation system in place, and continuous improvement as per needs.
• Manage document control focal points for individual projects and consultants.
• Provide functional expertise for continuous improvement of EDMS and CDE.
• Develop and implement KPIs to determine proper traceability of the documentation and communication within Project(s).
• Constant coordination with all stakeholders, to ensure maximum efficiency in the control, collaboration and communication of the document and records management.

Required Skills and Qualifications:

• Min 10 years of experiences in relevant organisations on large programmes/projects
• Proven track record in the delivery of large multi-functional programmes/projects
• DC resource management with a team of 10-20+
• Effective skills in communication, problem-solving and team building
• Experience in functional requirements mapping for EDMS and CDE development
• Extensive experience in managing information between multiple EDM Sand CDE
• Ensuring that data security and quality remains at the highest standard possible
• Experience and understanding of ISO 9001 quality requirements• Must be able to communicate confidently in both written and spoken English
• Arabic translation advantageous but not essential

Required Computer Skills

• High level of computer literacy, especially in Windows, MS Office(Word, Outlook, Excel, and PowerPoint)
• Must have experience in MS SharePoint, Aconex, BIM360/ACC
• Experience on Data visualisation/ dashboard tools (PowerBI)advantageous but not essential