Commercial Administrator Full Time

Job Description:

• Provides admin support to ME Commercial Team.
  
  
  
• Maintains commercial filing system.

Corporate Administration

Custodian of the ME Commercial Hub to ensure all documents are valid and updated.

Custodian of Commercial Calendar.

Licenses Administrator:

• Keeps track of licenses expiry dates and prompts Commercial Operations Manager for renewal.
• Provides support to staff for completion of licenses requirements, including liaising with engineers to complete the requirements for renewing their memberships with the Society of Engineers etc.
• Manages communication with the Municipality for licenses changes.
• Following up on documents that require attestations or translation and ensuring proper documentation and filing.

Contract Review Process:

• Ensure all contract review information has been provided by the bid manager/director (table form to be populated),
• Upload contract review requests to the Legal Service Request (LSR) Portal,
• Populate and administer the Master Schedule for tracking all review requests (incl. any request changes/dates or follow-ups as required),
• Return legal deviations (comments) back to the bid manager/director.

Contract Negotiation Process:

• Forward Client comments to Legal to prepare response,
• Return legal responses back to the bid manager/director (this process will repeat until terms are agreed).

Contract Execution Process:

• Ensure all contract execution governance has been provided by the bid manager/director (checklist available),
• Forward compliant documents to regional commercial lead for contract execution,
• Follow up with Client(s) / AtkinsRealis Project Directors to obtain fully executed contracts,
• Files signed contracts.