Business Support Coordinator Full Time

Responsibilities may include the following and other duties may be assigned:

• All administrative duties including welcoming and directing visitors, managing agendas, organizing team building events, restaurant bookings for business meetings, travel, hotel, transfers, security arrangements and visa applications
  
  
  
• Scheduling meetings and Zoom/Teams calls by prioritizing commitments to maximize time and productivity, taking minutes of meetings as required and following up on actions
• Set up suppliers, open purchase orders for Directors’ individual purchases and purchases made by the BS Coordinator, and prepare and submit expense reports on behalf of Directors
• Act as a point of contact between the team and stakeholders, managing the flow of information and communication within the business
• Liaise with APS based Business Support Coordinators for administrative processes including signature process
• Create suppliers, purchase orders for Directors’ individual purchases and purchases made by the Business Support Coordinator
• Invoices for payment of individual purchases and purchases made by the Business Support Coordinator
• Preparation and submission of expenses for the Director

Required Knowledge and Experience:

• Fluent written and spoken English
• University degree (preferably in administration, business management or similar)
• Excellent organizational and time management skills: attention to detail, ability to prioritize tasks effectively
• Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint)
• Excellent verbal and written communication skills
• Positive contribution and proactive approach to new and changing situations
• Strong organizational skills & attention to detail
• Ability to work as part of a team to achieve business objectives
• Confident in dealing with senior management and able to communicate in a professional manner