Administrative Assistant Full Time

Join a team! We are a global diversified pharmaceutical company enriching lives through our relentless drive to deliver better health outcomes. We develop, manufacture and market a range of products, primarily in gastroenterology, hepatology, neurology, dermatology, medical aesthetic devices, international pharmaceuticals. Our 7,000 employees share a common goal and values, propelling us to provide essential care to millions of people globally. We seek dedicated individuals who share our sense of urgency, unity, and excellence.




We are looking for a UAE National Candidate who is trustworthy and respectful individual who consistently does the right thing. Someone who is imaginative and proactive, with a keen eye for what is possible. A perceptive and adaptive person who is action oriented. We need a disciplined, focused, and accountable team member. If you embody these values, come join our company and help us shape the future.

We are all in it together to make a difference. Be a part of a culture that doesn’t just wait for change but actively creates it—where your skills and values drive our collective progress and impact.

• Reception and Customer Service
• Greet and assist all visitors, clients, and employees with a warm and professional demeanor.
• Manage incoming calls, respond to inquiries, and route calls to the appropriate departments or individuals.
• Maintain a clean, organized, and welcoming reception area.
• Visitor and Security Management
• Register and track all visitors, following security protocols and issuing visitor badges.
• Coordinate with security and building management as necessary for visitor management and access control.
• Administrative Support
• Manage incoming and outgoing mail, packages, and deliveries, ensuring timely distribution.
• Coordinate with office vendors, suppliers, and service providers to maintain office resources and supplies.
• Assist in document management, file maintenance, and other administrative duties as needed.
• Scheduling and Coordination
• Schedule and manage conference room bookings, ensuring availability and readiness for meetings.
• Assist in organizing meetings, appointments, and other office activities.
• Inventory and Supplies Management
• Monitor and manage inventory of office supplies, reordering as necessary to maintain sufficient stock levels.
• Coordinate with vendors for office maintenance, repairs, and other facility needs.
• Office Safety and Protocols
• Ensure that visitors and employees adhere to office safety and security protocols.
• Act as a point of contact during emergencies, guiding visitors and coordinating with office management.
• Additional Responsibilities
• Provide support for ad hoc projects and various departmental needs as assigned.
• Handle minor IT troubleshooting for office equipment and liaise with IT support when necessary.