Administration Coordinator Full Time

Responsibilities

Main Duties

• To embody the values, vision and ethos of Aldar Education and to assist in delivering policy which will ensure high quality and successful outcomes for all teaching programmers.






• To support the team by taking meeting minutes, collating and filling all documentation including training material.
• To support with the internal Aldar Education review process by collating, organizing and aligning reports
• To undertake and carry out any other such comparable duties commensurate with the grade of the post, as required by your Line Manager as they occur.
• To lead by example to maintain a high standard of professionalism at all times.

Specific Duties

• Establishes filing system and records for all documentation
• Compiles or coordinates the compilation of data, and prepares in the form of reports, analysis, tabulations, etc. Distributes data as instructed.
• Drafts letters/memos and routine correspondence for supervisor’s signature. Screens outgoing correspondence before approval.
• Arranges for meetings as instructed. Includes arranging conferences, visual aids and refreshments. May attend meetings to take minutes.
• Receives, sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail for dispatch. Maintains a proper register for incoming/outgoing mail. Ensures direct delivery of confidential material/mail.
• Performs other similar or related duties as assigned, such as liaising with concerned personnel on all visa, travel and accommodation matters involving Divisional employees; circulating correspondence and periodicals as instructed; etc.
• Take minutes for meetings
• Designs and creates all marketing materials including preparing webinar links for internal and external views.
• Ensures all marketing and training materials meet brand guidelines and are of a high quality.

Qualifications

Minimum Qualifications

• High School certificate or Bachelor’s degree

Minimum Experience

• At least 2 years in administration

Job Specific Knowledge & Skills

• Strong English and Arabic communication skills, written and oral.
• Proficient in operating PC, Photocopier, various office machines, including working knowledge of prevailing popular application software and spreadsheets.
• Ability to type in English and take shorthand at the required company rates.
• Attention to detail with diligent follow up, and able to execute in a timely manner.
• Skilled in multi-tasking, meeting deadlines and handling pressure.
• Organizational ability, of self and others
• Collaborative team member
• Creative skills
• Forethought and forward planning
• Talented in networking with cultural sensitivity
• Excellent interpersonal skills and intercultural awareness