Accounts Payable Accountant Full Time

About the job

Based at the Emirates palace Mandarin Oriental, Abu Dhabi within the Finance Department, the Accounts Payable Accountant is responsible conducting continuous verification of invoices, statements, and credits received, resolving any discrepancies with invoices, statements, credits and/or vendors, travel agents or any departments within the hotel. Additional duties include creating and maintaining computerized records of expenses and payments, assisting in the preparation of various reports produced by the department and assisting in the month end closing process. The Accounts Payable Accountant reports to the Assistant Director of Finance/ Director of Finance.

As Accounts Payable Accountant, you will be responsible for the following duties:

• Reviews open purchase order file, checks on past due invoices weekly, investigates and resolves any outstanding issues.
• To obtain, all invoices through store or mail supported with authorized Purchase Order/Purchase Request and signed by Receiving Department, Head of Department and legitimate purchases.
• To prepare payments and submit them, with their support attached, for final approval and signatures.
• Verifies receipt of all materials listed on invoices and statements received from vendors and suppliers.
• Performs accuracy verification of items received, general ledger account & department charged and invoice extensions.
• Reports deviations from established purchasing/receiving procedures to Assistant Director of Finance and Director of Purchasing.
• Posts and inputs invoice data into accounting software on a daily basis; verifies data is accurate.
• Answer Creditors queries relating to invoices / payments promptly and professionally.
• Prepare accruals monthly and as well yearly.
• Advance payments to be reconciled and ensure all cleared monthly basis.
• Support in External and Internal Audits.
• Ensure that all department employees are accurately paid in accordance with statutory requirements and as per contractual agreement.
• Arranging staff vacation dues in time as per the hotel’s policy and to answer employees’ queries.
• Prepares approved and signed payment requests for releasing.
• Performs file maintenance activities for purchase orders, receiving documents, signed check copies, computer print outs and other documentation pertaining to accounts payable operations.
• Assists in end of month closing process, including payments, reversals, and accruals
• Verifies and processes payment of Travel Agent commissions.
• Assists in the performance of annual review and purge of files.
• Prepare Accounts reconciliations in a Monthly basis and keep them in a good shape.
• Assists in the monthly VAT filing process.
• Assists in the Cash Flow statement updating.
• To be courteous and professional when in contact with outside companies/suppliers and to maintain good working relationships with all colleagues throughout the hotel.

As Accounts Payable Accountant, we expect from you: 

• Bachelor’s degree in accounting, Finance or Hospitality Management.
• Minimum of 5 years’ experience in accounting, with a thorough understanding of Accounts Payable Section, resort experience will be a plus.
• Working knowledge of accounting software to include SUN Systems, Moreton Bay Systems & all windows applications.
• Strong Level of Proficiency in Microsoft Office Suite – Specifically Excel and PowerPoint.
• Strong organizational and communication skills.