Front Office Coordinator Full Time

Job Description

We are currently seeking a professional and people-oriented Front Office Coordinator to join our team in Abu Dhabi. As the first point of contact for our clients and visitors, this role plays a crucial role in creating a positive and welcoming atmosphere. If you excel in a dynamic environment and possess outstanding communication skills, we invite you to apply for this exciting opportunity.

Front Desk Operations:

• Serves as the first point of contact for greeting visitors and callers to the department.
• Works under general supervision, exercising some judgment in directing and assisting guests.
• Manages the reception area, ensuring a tidy and organized space.
• Ensures a welcoming experience for clients and visitors.

Communication:

• Answers and directs incoming telephone calls, taking accurate messages when necessary.
• Responds to inquiries and provides information about the company to visitors and callers.

Administrative Support:

• Accomplishes basic administrative duties, maintaining office deliveries and supplies.
• Sends and sorts faxes, maintains conference room schedules and appearance.
• Assists with the preparation for special meetings and events.

Office Coordination:

• Places service calls for building management, ensuring a well-maintained office environment.
• Utilizes Word, Excel, Outlook, and office forms for accomplishing administrative functions.
• Performs tasks such as typing, mailing, and maintaining office supplies.

Qualifications

• Minimum of 2 years of experience desired
• High school diploma or equivalent.
• Proven experience in a similar customer-facing role.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite.
• Displays good interpersonal, verbal, and written communication skills.
• Demonstrates organizational skills to manage various administrative responsibilities.
• Ability to multitask and prioritize tasks effectively.