Procurement Officer Full Time

Job Purpose:

The Procurement Officer will oversee and manage the purchasing of goods and services for the organization in a cost-effective, timely, and efficient manner. This role involves identifying the organization’s procurement needs, sourcing suppliers, negotiating contracts, and ensuring that purchases meet quality standards and compliance requirements. A Procurement Officer works closely with various internal departments to align procurement strategies with business goals and ensure that the supply chain operates smoothly. They also monitor market trends, assess supplier performance, and maintain strong supplier relationships to optimize the purchasing process and reduce costs while ensuring timely delivery and quality. Ultimately, the Procurement Officer plays a critical role in managing resources and supporting the organization’s operational efficiency.

Main responsibilities:

• Supplier Sourcing & Selection: Identify, evaluate, and select suppliers based on quality, price, and reliability, ensuring alignment with the organization’s needs and standards.
• Negotiating Contracts: Negotiate favorable terms and conditions with suppliers, ensuring the best value for money, while maintaining positive relationships.
• Purchasing & Order Management: Oversee the procurement of goods and services, managing orders from initiation through to delivery, ensuring timely and accurate processing.
• Inventory Management: Monitor inventory levels, ensuring adequate stock while avoiding overstocking or stockouts, and maintain effective inventory controls.
• Cost Control & Budgeting: Assist in developing and managing procurement budgets, ensuring cost-effective purchasing decisions and identifying opportunities for savings.
• Compliance & Documentation: Ensure compliance with internal policies, legal requirements, and industry standards, maintaining accurate records of all procurement activities.
• Supplier Relationship Management: Foster and maintain strong, ongoing relationships with suppliers to ensure consistent product quality, reliability, and continuous improvement in the procurement process.

Requirements

• Full English proficiency is required
• Additional spoken languages are a plus
• Intermediate computer literacy is required e.g., MS Office
• Proficiency in procurement softwares
• Strong time management and organizational skills
• Knowledge of procurement principles and procedures
• Excellent attention to detail and analytical skills
• Ability to handle sensitive and confidential information
• Experience working in multicultural organizations