Office Assistant Full Time

Description

You will provide general administrative and secretariat support in day-to-day functions. You will promote high standards of corporate values through correspondence, telephone, and personal contact. Handle confidential and sensitive issues, which require a high degree of discretion ant tact. We need your experience in recording and documenting control and maintenance for all correspondences related to the Manager’s office.




Key Responsibilities:

• Perform administrative and secretarial support – coordinate activities, conduct research and ensures that request are carried out.
• Handle inquiries and/or refer to the appropriate personnel / department.
• Review and answer mail and inquiries and determine if executive action is required.
• Provide necessary telephone backup coverage, schedule appointments, meetings and travel itineraries, and coordinate related arrangements (coordinate meetings, travel, hotel bookings).
• Respond to complaints and request for information. Assist and explain procedures and policies in response to inquiries within the area.
• Take and transcribe dictation. Draft letters and internal memos. Process, handle, and maintain all types of confidential information.
• Check all incoming documents and ensure completeness/ accuracy of information provided to fast track approvals.
• Anticipate and prepare meeting materials and charts.
• Compose routine and non-routine correspondence, memoranda, reports which are generally confidential in nature.
• Coordinate prompt purchasing of office supplies and stationaries. Ensure proper maintenance of all office equipment.
• Perform other department duties related to his/her position as directed by the Head of the Department

Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge.

Join us as we dare to achieve what’s never been done before.

Qualifications

In order to be successful in this role, we are looking for the candidates with Bachelor’s Degree or Equivalent with no prior job-related work experience. High School Qualification/ Vocational Qualification/ Diploma or Equivalent (Type of Diploma Based on Role) with minimum 2 years of job-related experience.

Job Specific Skills:

Essential

• Fluent in reading, writing and speaking in English
• Ability to work independently, as well as function as part of a team, is required/
• Ability to work under pressure with little supervision in a fast-paced environment, be able to juggle multiple tasks simultaneously.
• A professional manner for interaction with internal/external high-level position is necessary.
• Excellent organization skills
• Experience working in a fast-moving & multi-tasking environment
• Must be mature in outlook, organized; extremely detail oriented and possesses strong follow-up skills.
• Demonstrate Quality consciousness
• Good problem solving abilities.

Preferred

• Certificate in Computer applications – MS Office (Word, Excel, PowerPoint and Access)