Admin Assistant Full Time NEW

Main Duties:

• To provide effective and efficient Administrative support to head of department






• Be responsible for organizing and coordinating office operations and procedures to ensure departmental effectiveness and efficiency, maintain office services, supervise staff, and maintain office records.
• Provide general administration, personal assistance deemed required by the department. Other duties as assigned.
• Any specific tasks as assigned by the Operations Manager to support the Operations function in the school.
• Updating and creating manual reports/spreadsheets & ensure data is inputted accurately
• Regularly check incoming/outgoing correspondence.
• Perform any other related duties required to support the management team, activities and overall strategic directions and in order to ensure smooth flow of operation within the division.
• Archive documents and files for the department
• To monitor and coordinate daily activities and send internal and external correspondence for recording purposes.
• Emergency (Fire/First Aid) training, communications, and coordination.
• Ensure all fire registers are up to date and accurate for the School
• There could be could be occasions where extended hours are required for after school functions and events,
• Any other duties as required by the Operations Department.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing, telephone calls.

Minimum Qualifications:

“O” Levels/NVQ/High School Diploma or equivalent (certificate will need to be attested)

Minimum Experience:

• 1-year experience in the same field.

Job Specific Knowledge & Skills:

• The successful candidate will require a good understanding and level of competence with regards to all Microsoft Office applications. A high level of drive, enthusiasm, initiative, flexibility, good interpersonal skills, motivation, resilience, patience, ability to work flexibly as a member of a team and ability to hit the ground running!
• Applicants must be confident good literacy skills and an excellent command of English (An ability to speak Arabic would be an advantage).