HR Admin Assistant Full Time

JOB PURPOSE

Execution of all Administrative and Receptionist tasks.

The HR Admin main duties are to ensure that HR database of employees is updated, their files are in compliance with the company and government requirements, ensuring that all legal requirements are fulfilled for current, new hires and terminated employees. preparing all governmental and HR related reports or tracking systems. In addition, responsible to ensure that the medical insurance scheme is implemented correctly. He also has a supervisory role in directing and assisting the personal supervisor in completing duties.

PRINCIPAL ACCOUNTABILITIES

1. • Update contacts’ directory of all Saudi Snacks Locations: Dubai, Abu Dhabi, Fujairah, Um Al Quwain, Al Ain.
   • Assist customers for any complaints and products query and connect them with the sales team.
   • Arrange courier & dispatching mails from HO to all locations.
   • Handle HR Projects material as per projects timeline
   • Arrange annual leave and business travel of employees by coordinating with travel agencies and manage SAP system PO from creation until invoice submission to Finance.
   • Handle Petty Cash Fund.
   • Gather requirements for Office forms and supplies, toiletries & pantry items for the 5 offices in UAE in monthly basis.
   • Analyse & audit monthly bills and process payment for Etisalat, DU, utilities, courier, and all contracted services.
   • Analyse monthly Mobile usage deduction and send out copy of billings via email to concern employees.
   • Liaise with companies for repairing of electrical, plumbing, A/Cs and other office equipment’s for 5 locations.
   • Assist and complete administrative requirement in activities related to develop a conducive & cherished work environment i.e., Celebrating birthdays, company events and other engagement activities.
   • Establish good alliance with suppliers and contractors and doing regular follow ups to ensure good and timely services.
   • Negotiate contracts related to garbage collection, file storage, manpower, electrical, plumbing, office repair & maintenance, drinking water, etc; and process the renewal every year.
   • Support in driving internal communication agenda.
   • Look for suppliers and conduct quality check on uniform requirements of frontlines employees in sales and logistics.
   • Highlight all challenges with potential improvements and propose solution.

     OTHERS:

     1. • Vendor Registration in MyBuy (Ariba).
        • Manage end to end process from getting quotes to PO creation and timely submission of invoices in Ariba system.
        • Perform other duties as directed by the department manager.

Qualifications

EXPERIENCE / COMPETENCIES REQUIRED

• Facility Management
• Invoicing
• SAP and Ariba Systems knowledge and experience.
• Microsoft Office tools, including Excel.
• Filing and Record Tracking
• Strong Negotiation Skills
• Strong Interpersonal Skills
• Very Good English and Arabic Language Skills

QUALIFICATIONS

– Bachelor’s Degree

– 3-5 years’ experience in Personnel and Human Resource Dept